While people in the past had concerns about changing jobs too often, today we are less inclined to linger too long in one place, taking advantage of several opportunities throughout the course of our careers.
Eventually, most workers find themselves in a position where they need to end their relationship with their current employer. While the company you work for may not require a resignation letter, it’s a professional courtesy you may not want to overlook. Your resignation letter not only gives your current employer notification of your intention, it leaves a lasting impression about your degree of professionalism.
The Significance of Your Written Resignation
Submitting a letter of resignation can help ensure that you are remembered as courteous as well as professional. Keep in mind that you never know what the future has in store. It’s essential to maintain your professional image and positive relationships with your employers, coworkers, and clients. You never know who you may want to work with in the future.
While a letter of resignation will help keep your options open, it is also important to keep in mind that your written resignation provides a paper trail documenting that you have given proper notice and that your separation was of your own choosing. Your letter also documents why you opted to resign.
Protecting Your Future Self by Leaving a Paper Trail
When you leave a trail, you can be assured that your decision to move on cannot be misrepresented. This is particularly important when future employers check your history and future contacts are not familiar with your work or reputation. Before you submit your written resignation, there are several key points you may want to consider:
- Confirm Corporate Policy or Contractual Obligations
If you are contracted, be sure to reference the details of your agreement to ensure you are resigning within the agreed upon time frame. If you do not have a contract, refer to your employer’s policy about giving notice. Some companies require an extended notification period to allow ample time to fill your position. But be prepared, depending on the nature of your employment, some employers prefer to terminate once notice is given. - Keeping Your Letter Professional
Never put any statements in your resignation letter that could be used against you. Even if your relationships in the workplace have broken down, it is still important to remain positive or at least show respect. Refrain from airing any grievances at this time; your opportunities have passed. Keeping your resignation professional and courteous could improve your chances of favorable future recommendations. Some experts suggest refraining from giving your current employer or co-workers too much information about your new position if you have concerns that someone may try to sabotage your efforts to keep you from leaving. - Informing Your Immediate Supervisors in Person
If you are still undecided on the necessity of submitting a letter of resignation, keep this in mind. Your supervisor may be requesting a letter once they learn of your intent. When the final date of your employment is documented in writing, your employer is protected from unemployment claims, prompting many companies to require such documentation. Telling your supervisor of your departure plans in person is often considered professional courtesy. Your letter of resignation can follow or accompany a one-on-one conversation.
Key Components to Include in Your Letter of Resignation
No matter what position you hold, what type of job you do, a letter of resignation will prevent any confusion of your departure date, the date that a new hire would eventually need to be ready to take on your position. Crafting your resignation letter is not difficult. If you are unsure of how to write a resignation letter, consider searching for sample resignation letters or downloading a resignation letter template. In general, a resignation letter is fairly brief. Some of the elements typically included in a resignation letter sample include:
- The name of the individual you are notifying of your resignation and their title
- The name of your current company and their location
- The date your resignation letter is submitted
- A statement that indicates you are leaving
- The title of your position
- The date of your final day of employment
- An expression of gratitude for your employers contributing to your development (optional)
- An offer to train your replacement or assist in the hiring process
- Your well-wishes for the future of the company you are leaving
- Your contact information
Points to Consider During Your Final Weeks
When you give notice, this is not a time to air grievances, even if you are asked. A graceful exit is always the better choice. It is to your advantage to do all you can for your current employer to tie up any loose ends and leave your coworkers any information needed to continue in your absence. It may also be advisable to document any passwords or codes, or transfer files to other associates.
Providing your employers with a letter of resignation ensures your image remains professional during your departure. For assistance crafting your letter of resignation, download our resignation letter template below.
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