Management Company Accountant

New York, NY

Responsibilities

 

  • Save electronically incoming invoices with approvals and enter or load daily to the system. Monitor and process invoices added to electronic folders by other team members.
  • Address issues with project codes, W-9 Forms, perform banking call backs, set up vendor tax status, resolve issues with lost checks and initiate stop payments and voids. Analyze incoming payments and compare to historical data to avoid ledger discrepancies.
  • Initiate vendor payments wires and ACH. Maintain accurate and organized electronic files for invoices, PIs, banking, JEs on a systemic daily basis. Alert the team once ready for review and approval.
  • Download electronic AmEx statements, process AmEx and Cash Expense downloads from Concur to Navision, address issues related to passwords, amounts, erroneous codes, incomplete descriptions and various data analysis. Maintain AmEx & Vendor Checklist for delinquent submissions of reports.
  • Process various weekly and monthly payments (occupancy, insurances, cell phones, various operating expenses, tax/audit fees, legal expenses, charges for expert networks and research databases, etc.) allocating charges to management entities, portfolio entities or various funds as required.
  • Post to Navision outgoing wires, direct debits & apply payments to pending invoices. Post to Navision incoming wires (portfolio expenses and management fees, fund reimbursements, Cobra payments, etc.) for all management companies.
  • Add new project codes to Navision and Concur. Map new project code with correct G/L Accounts in Navision. Conduct project/customer/vendor audit and deactivate “dead” codes as needed.
  • Prepare journal entries to reclassify expenses as needed or requested. Run various analysis schedules for expenses and fees. Post intercompany transactions and input exchange rates for Asia, UK & GmbH entities into Navision.
  • Download daily bank activities for all management companies bank accounts and electronically distribute relevant incoming fund wires to accountants for posting to Navision. Download and save in shared directories electronic copies of monthly bank statements from all bank accounts for bank reconciliations and distribute to portfolios as needed.
  • Compare bank activities on a regular basis to ledger cash accounts to ensure all outgoing wires were posted to proper entities before formal bank reconciliation is prepared.

 

Requirements

 

  • MUST have at least 1-6 years AP/AR experience.
  • Strong Excel skills is a must.
  • Experience with Concur a plus.

 

 

 

 

 

Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

Date Posted 1/21/2021
Salary $60,000 - $100,000 + bonus







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