Job Overview – Office Administrator:
Compensation: $20 – $27/hour
Location: Newark, NJ
Schedule: Monday to Friday (In-Office)
Our client is seeking a detail-oriented Office Administrator in Newark, NJ to support invoicing, logistics, and daily administrative operations in a fast-paced office setting. Ideal candidates bring experience with QuickBooks, EDI processes, and office coordination. Responsibilities include managing billing, preparing shipment documentation, handling customer communication, and ensuring smooth day-to-day workflow.
Responsibilities as the Office Administrator:
- Invoicing & Payment Processing: Prepare and issue accurate invoices, reconcile payments, and resolve billing discrepancies in a timely manner.
- EDI & ASN Management: Ensure timely submission of EDI documents and ASNs with accurate shipment details and consistent data integrity.
- Order & Record Maintenance: Track and organize order records, shipment confirmations, and financial documentation to support compliance and audits.
- Customer & Vendor Coordination: Communicate with customers, suppliers, and logistics teams to manage order statuses, shipping schedules, and resolve inquiries.
- Administrative Support: Perform general office duties including document preparation, data entry, and correspondence handling.
Qualifications for the Office Administrator:
- Education: High school diploma required.
- Experience: 2+ years in administrative, clerical, logistics, or invoicing roles, preferably in a product-based or logistics-focused company.
- Technical Proficiency: Proficiency in QuickBooks is required, along with experience in Microsoft Office and data entry software, and the ability to quickly learn internal systems.
- Industry Knowledge: Experience with EDI platforms, ASN processing tools, and invoicing systems is preferred.
- Skills & Attributes: Highly organized and detail-focused with excellent communication, time management, and problem-solving skills.
Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.