Job Overview – Executive Assistant (Operations)
Compensation: $120,000 – $135,000/year
Location: Boston, MA
Schedule: Monday to Friday (In-Office)
Atlantic Group is hiring an Executive Assistant (Operations) in Boston, MA for our client, a large organization within the construction industry. Our client has multiple Executive Assistant openings, including opportunities supporting senior operations leadership through complex calendar management, executive communications, travel coordination, and departmental administration. This role offers exposure to business operations, cross-functional initiatives, and potential career growth into broader operational or management responsibilities.
Responsibilities as the Executive Assistant (Operations):
- Executive Support: Provide comprehensive administrative support to senior operations leadership, managing daily priorities, schedules, and business activities.
- Calendar Management: Coordinate complex executive calendars, meetings, and scheduling changes across multiple stakeholders and time zones.
- Travel Coordination: Arrange domestic and international travel, prepare itineraries, and manage related expenses and logistics.
- Meeting & Event Coordination: Organize leadership meetings, department events, and presentations while preparing agendas and tracking follow-up actions.
- Departmental Administration: Maintain reports, presentations, documentation, and organizational materials to support daily business operations.
- Operational Support: Collaborate with cross-functional teams on departmental initiatives, special projects, and administrative process improvements.
Qualifications for the Executive Assistant (Operations):
- Education: Bachelor’s degree in Business Administration, Communications, or a related field is preferred, with equivalent professional experience considered.
- Experience: 5+ years of executive administrative experience supporting senior leadership in a corporate or fast-paced business environment is required.
- Industry Knowledge: Experience within construction, professional services, technology, or a similarly complex corporate environment is preferred.
- Technical Skills: Advanced proficiency with Microsoft Outlook, PowerPoint, Excel, and Word is required, including experience managing complex calendars across multiple time zones.
- Skills & Attributes: Exceptional organizational, communication, and interpersonal skills with strong professional judgment, adaptability, attention to detail, and the confidence to manage competing priorities in a demanding environment are required.
Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.