Job Overview – Accounts Payable Specialist:
Our trusted client is seeking an experienced Accounts Payable Specialist to join their team in New York City! The Accounts Payable Specialist will be responsible for processing invoices, maintaining vendor records, and ensuring efficient and accurate payment processes.
Location: New York, NY
Compensation: $95,000 – $120,000/year + bonus
Schedule: 9:00 AM to 5:00 PM, Monday to Friday
Responsibilities as the Accounts Payable Specialist:
- Process Efficiency: Identify and implement opportunities for enhanced efficiency and automation within Accounts Payable.
- Invoice Processing: Process invoices through Bill.com and EAS Integrata, ensuring compliance with policies and internal controls.
- Vendor Management: Maintain the vendor database and handle vendor inquiries for past due invoices.
- Coordination: Coordinate accounting and audit inquiries; review and code invoices and payments.
- Expense Management: Manage Expensify T&E processing, variance analysis, and reporting.
- Payment Management: Generate weekly payment runs, ensuring adherence to invoice and payment terms.
- Compliance: Oversee 1099 maintenance and annual filings.
- Daily Operations: Handle daily invoice processing, including monitoring, coding, and routing invoices.
- Vendor Onboarding: Screen and onboard new vendors in compliance with company policies.
- GL Coding: Review and confirm G/L coding on invoices and wires in collaboration with the accounting team.
- Reporting: Generate standard monthly and quarterly reports from the AP module.
- Month-End Closing: Manage the monthly closing of A/P and posting of month-end information.
Qualifications for the Accounts Payable Specialist:
- Experience: 3 to 8 years of Accounts Payable experience (financial services experience strongly preferred).
- Technical Skills: Exposure to Bill.com is preferable.
- Attributes: Strong attention to detail, excellent organizational and analytical skills, and the ability to work independently in a dynamic environment.
Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.