Job Overview – Accounting Assistant (Temp-to-Perm)
Compensation: $20 – $25/hour (Dependent on Experience)
Location: Philadelphia, PA
Schedule: Monday to Friday (In-Office)
Atlantic Group is hiring an Accounting Assistant (Temp-to-Perm) in Philadelphia, PA for our client, supporting accounting operations, cash disbursements, financial recordkeeping, and administrative functions within a nonprofit organization. This role will assist with processing payments, maintaining participant financial accounts, tracking cash transactions, and preparing accounting reports. The position will also support daily office operations, ensuring accurate financial documentation and timely processing of participant-related transactions, with the opportunity to transition into a permanent role.
Responsibilities as the Accounting Assistant:
- Accounting & Payment Processing: Prepare cash disbursement vouchers, process invoices and payments, generate checks, and maintain accurate transaction records within an accounting system.
- Cash Management & Reconciliation: Track participant cash accounts, review voucher discrepancies, maintain financial spreadsheets, and assist with cash receipts and deposit documentation.
- Benefits & Financial Records: Process benefit-related correspondence, update participant entitlement information, and maintain accurate financial records for benefit payments and expenses.
- Accounts Payable Support: Process pharmacy, utility, and other vendor invoices while organizing payment documentation and responding to payment inquiries.
- Data Entry & Reporting: Enter financial transactions, maintain accounting databases, retrieve records, and prepare recurring reports to support departmental operations.
- Administrative Support: Organize financial files, assist with office supplies and general clerical responsibilities, and coordinate with internal teams to support daily accounting activities.
Qualifications for the Accounting Assistant:
- Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred.
- Experience: 2+ years of accounting, bookkeeping, or financial administrative experience is required, with nonprofit accounting experience strongly preferred.
- Industry Knowledge: Familiarity with accounts payable, cash disbursements, financial recordkeeping, and basic accounting procedures is preferred, with experience supporting participant or client financial accounts considered a plus.
- Technical Skills: Proficiency in Microsoft Word, Excel, spreadsheet management, data entry, and computerized accounting systems is required.
- Skills & Attributes: Strong numerical accuracy, attention to detail, organizational, communication, and time management skills with the ability to work independently, maintain confidential financial records, and adapt to changing priorities in a fast-paced environment.
Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.