Sr. Administrative Assistant

Civil engineering company, Philadelphia, PA

January 2022-September 2024 | Sr. Administrative Assistant

Assist with City/Suburb Permitting Processes (PWD, Streets Department, L&I, Various Townships)
Front desk duties including answering and routing all incoming phone calls, greeting guests, sorting company mail, copying, faxing, scanning, filing and maintaining companydirectories
Maintaining entire inventory office supplies; consistently found cost saving measures and saved on company expenditures
Participate with onboarding process of new employees including creating new hire collateral, programming as well as being a resource for ongoing questions
Create and process client contracts and invoices via Vantagepoint
Responsible for planning monthly office outings, ERG Sponsored DEIB Sessions and coordinating employee bonding activities
Assist multiple teams through all aspects of Land Development Submissions
Collect, maintain and submit expense reports for all employees

Real estate developer, Philadelphia, PA

May 2019-December2021 | Executive Assistant

Maintain a friendly and professional environment at all times as lead front desk receptionist
Execute on standard office procedures including processing banking deposits, answering phones, emailing across the company to ensure seamless cross departmental communication and other clerical duties
Obtained Notary Public Certification to facilitate in house processes
Manage incoming emails from tenants, file service requests and escalate concerns to management
Support multiple departments and executives
Responsible for all supply ordering across 8 different properties
Solely responsible for creating and managing annual supply budget
Successfully managed working from home due to citywide lockdowns in 2020

Certified industrial contractor, Cinnaminson, NJ

August 2016 – April 2019 | Administrative Assistant/Payroll Assistant

Front desk duties including answering and routing all incoming phone calls, greeting guests, sorting company mail, copying, faxing, scanning, and filing incoming invoices, and maintaining company directories
Assisted the accounts payable department with all incoming invoices via Maxwell Software
Assisted in entering and processing weekly payroll via Maxwell Software
Entered all new employee payroll information
Verified all employees through E-verify

Artisanal gelateria, Philadelphia, PA

June 2015 – June 2016 | Administrative Assistant

Front desk duties including answering and routing all incoming phone calls, greeting guests, sorting company mail, copying, faxing, scanning
Developed and maintained company filing system
Entered and paid vendor invoices for five locations in QuickBooks
Completed daily journal entries for company in QuickBooks
Completed payroll for five locations weekly via Revel and ADP systems
Handled company deposits

Legal Services & Accounting Services company, Philadelphia, PA

November 2012 – May 2015 | Executive Assistant

Front desk duties including answering and routing all incoming phone calls, greeting guests, sorting company mail, copying, faxing, scanning
Handled daily bank deposits
Worked directly with owner of the company as his assistant

Farmingdale State College, Farmingdale, NY

Graduated June 2010 | Liberal Arts and Sciences

Associate’s degree
3.9 GPA

Microsoft Office, Teams, Word, Excel, Eclipse, QuickBooks: Retail Edition, Vanagepoint, ADP, Concur, Zoom, Lucernex,
Google Workspace, PA 811 System

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