Sr. Administrative Assistant

WORK EXPERIENCE

Gene therapy’s development company, Philadelphia, PA

April 2022 – September 2024

Sr. Administrative Assistant (2022 – 2024)

• Supported Product Strategy and Biometrics Team for seven senior managers, delivering administrative services via proactive process improvements.
• Oversaw key operations, including purchase orders and payments, ensuring accurate billing and efficient invoice processing for external vendor goods and services.
• Coordinated team meetings, handling venue booking, catering arrangements, and creating presentations in Microsoft PowerPoint; organized multiple offsite meetings annually to foster team collaboration and strategic planning.
• Boosted compliance rates from below 50% to 95% by ensuring all staff maintained current job descriptions, resumes, and training documentation.
• Collaborated closely with vendors and contract specialists to draft and update Statements of Work (SOW), ensuring contractor agreements met all compliance standards.
• Designed an Excel tracker to streamline the onboarding, renewals, and offboarding process for 15 contractors, managing key details such as agreements, requisition numbers, and pay rates.

Administrative Assistant – Contractor (2022)

• Coordinated interviews, presentations, and briefs for an average of five candidates weekly, acting as the primary contact and ensuring a smooth interview experience for the Research Department.
• Organized candidate logistics by managing travel arrangements and catering for interviews, and other key meetings, contributing to a positive candidate experience and an efficient hiring process.
• Organized 30 focus group sessions for 200 plus employees, fostering cross-functional discussions that significantly boosted employee engagement and retention, as reflected in higher engagement scores.
• Developed department interview calendar in SharePoint to improve interview process efficiency, reducing scheduling conflicts by 10%.

Behavioral health provider, West Chester, PA

October 2021 – April 2022

Career Services Manager

• Recruited and placed top healthcare professionals nationwide, achieving high fill rates by leveraging advanced recruiting software and implementing innovative sourcing strategies.
• Oversaw end-to-end hiring processes, from recruitment and onboarding to ongoing HR support, ensuring a smooth transition for new hires and enhancing retention rates.
• Utilized multi-channel marketing tactics, including targeted phone calls, texts, and emails to engage and nurture qualified candidates, doubling candidate response rates.
• Communicated detailed job descriptions, role expectations, and comprehensive company benefits, enabling candidates to make informed decisions and boosting offer acceptance rates.

Public Research University, PA

May 2017 – May 2019              

Vice President of Traditions and Entertainment, Student Activities Council

• Coordinated vendors, catering, and entertainment, including booking bands and production companies for large-scale events.
• Led event planning for major campus events.
• Managed $175,000 annual budget to maximize event quality and consistently achieve cost efficiencies.
• Led meetings with students and University staff to brainstorm new events and identify and mitigate potential roadblocks for upcoming meetings, boosting student satisfaction and attendance.

EDUCATION

Master of Human Resources Management, Expected 2026

Bachelor of Science in Marketing, 2021