Executive Assistant/ Personal Assistant to President/CEO
A highly skilled and proactive Executive Assistant with 5 years of experience delivering exceptional administrative support to C-level executives. Complemented over 2 years in the events industry, I have a proven track record of managing and organizing large-scale, high-quality events for VIP clients, including attorneys and political figures. My expertise in streamlining operations and enhancing executive productivity, combined with my strong organizational and interpersonal skills, positions me as a valuable asset in any fast-paced environment.
WORK EXPERIENCE:
Corporate office, Philadelphia, PA October 2021- Present
Executive Assistant/ Personal Assistant to President and CEO
- Oversee the CEO’s complex schedule by acting as the gatekeeper for their calendar
- Coordinate, schedule, and manage travel arrangements for both personal and business trips including flights (private and commercial), hotel reservations, transportation needs, dining reservations, and more
- Organize and execute political and company events including travel arrangements, dining reservations, “swag bags,” and setup/breakdown of events
- Concierge to the Board members assisting with all travel logistics and the planning/ execution of the meeting
- Train and supervise the Office Coordinator to optimize the seamless onboarding process
- Manage and submit expenses on behalf of CEO, CFO, and Board members
- Personal Assistant tasks include retrieving mail from the CEO’s residence as needed. Pay all personal bills; manage banking, tax, investment, and insurance needs
- Daily personal requests for CEO, wife, and children, including scheduling medical appointments, haircuts, paying bills, running miscellaneous errands, and planning family travel (flights, hotels, transportation)
Law Firm, Philadelphia, PA August 2019- October 2021
Firm Events Specialist
- Coordinated and successfully organized a wide variety of events for clients and attorneys including receptions, conferences, and social gatherings with high-level attorneys from 25-200 attendees
- Proposed effective layouts for events and coordinated all logistics and internal/external communication functions throughout the event life cycle
- Developed invitations and promotional materials, structured floor plans, and scheduled proposals
- Generated, adhered to, and evaluated event campaigns, budgets, and timelines while conducting thorough venue research
Biopharmaceutical Company, Wayne, PA April 2015- August 2019
Program Coordinator (Jan 2018- Aug 2019)
- Orchestrated 50+ trade show events annually, including handling booth location, shipment of supplies, sponsorships, and marketing materials; as well as on-site operations for National Conventions
- Planned and coordinated all registration, transportation, and hotel accommodations to ensure the smooth execution of all event activities
- Reduced costs from outside vendors by producing meeting materials in-house (i.e. name badges, agendas, etc.)
- Managed CRM database, including streamlining marketing collateral and working directly with various departments
Staff Accountant (Dec 2016- Dec 2017)
- Processed and upheld employee expense reports for the entire department
- Assisted with the monthly financial close process by recording journal entries
- Input vendor invoices in the company’s accounting software, and maintain related vendor files
Executive Administrative Assistant (Apr 2015- Dec 2016)
- Provided high-level administrative support to the C-Suite sustaining a daily calendar of meetings and events; arranged travel accommodations for executive members and Board members
- Assisted in preparing and managing presentations, drafted and prepared correspondence for internal announcements, and other special projects
- Coordinated and assisted with quarterly earnings calls and press releases
Investment Company, Malvern, PA December 2013- March 2015
Communications Coordinator
- Managed generation of content and updates to the internal company website, newsletter, and blog Provided direct training to new social media account administrators
- Operated various firm social media accounts including LinkedIn & Facebook
- Created, edited, and distributed Press Releases, as required
- Participated in bi-weekly meetings with our London HQ to streamline upcoming on-site events
EDUCATION:
Master of Arts in Strategic Communications, September 2020- July 2022
Bachelor of Arts in Communications, Cum Laude GPA: 3.71, May 2013
SKILLS:
Content Management: Veeva Systems, Quicken; Email Marketing Software: InterAction, Vuture; Event Management
Software: Cvent; Microsoft Office; Outlook; Webinar Management: ON24, WebEx, Remo, ZOOM; Google Suites