Executive Assistant

CANDIDATE NAME

WORK EXPERIENCE

Business Consulting and Services Company, Philadelphia, PA (2022 – Present)

Executive Assistant

• Provides broad administrative support to partners, their clients, and internal colleagues, both locally and abroad.
• Functions as informed Chief of Staff/representative on behalf of Partners, while maintaining the confidentiality of highly sensitive information.
• Manages and maintains all written communications, including composing correspondence for partners and other consultants.
• Produces accurate, properly formatted, typed documents (LOPs, client letter/memos, PowerPoint decks) under normally tight time constraints.
• Manages and coordinates multiple projects simultaneously, including heavy scheduling of meetings and events.
• Coordinates global/international virtual informational events via Zoom, and other virtual meeting platforms.
• Arranges often complex international and local travel arrangements for partners.
• Prepares and submits expense reports and timesheets for partners.

Insurance Company, Philadelphia, PA (2018 – 2021)

Senior Executive Assistant

• Provided confidential support to the EVP, Chief Strategy and Communications Officer.
• Maintained oversight and handling of confidential and sensitive information.
• Managed complex and frequently changing calendars.
• Collaborated with Executive Staff, Department Chiefs, Trustees, Department Administrators, and employees as needed, exercising judgment, discretion, and confidentiality
• Arranged detailed travel plans and accommodations.
• Planned, organized and executed numerous meetings daily for the Executive Vice President, Chief Strategy and Communications Officer.

Health Consultant Company, Marlton, NJ (2016 – 2018)

Executive Assistant to the CEO and Manager

• Provided confidential support to the Chief Executive Officer.
• Managed the CEO’s day-to-day administrative affairs including scheduling all professional and personal appointments and commitments in a fast paced and always changing environment.
• Provided CEO with background information and supporting documents in preparation for scheduled appointments, meetings, speaking engagements, conferences, etc.
• Worked closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Served as a gatekeeper for direct access to the CEO’s Office and as a liaison for communication between the CEO’s office and various company leaders, chiefs and department heads, senior staff, external clients, and others on matters related to CEO’s priorities and initiatives.
• Managed external contacts for CEO, proactively understanding who they were, maintained priority contacts and kept track of periodic communication needed for priority contacts.
• Coordinated and executed a broad variety of other administrative tasks for the CEO including drafting correspondence, preparation of reports and presentations for leadership meetings, coordinating complex itineraries, travel plans and agendas, coordinating distribution of official announcements from the CEO, compiled documents for travel-related meetings, answering phone calls, managing heavy email traffic, completing expense reports.
• Managed administrative support team consisting of 4 Executive Assistants, 2 Receptionists and 1 Hospitality Coordinator.
• Planned and coordinated all company Board meetings, materials, and filings of board minutes.

Public University, Glassboro, NJ (2013 – 2016)

Managing Administrative Assistant

• Managed the office of the SVP for Health Sciences.
• Provided oversight and handling of confidential and sensitive information.
• Managed complex and frequently changing calendar for the Vice President for Health Sciences.
• Collaborated with Executive Staff, Trustees, Deans, and faculty as needed, exercising judgment, discretion, and confidentiality
• Arranged detailed travel plans and accommodations.
• Planned, organized, and executed numerous meetings daily for the SVP of Health Sciences.
• Maintained and coordinated budget for the SVP for Health Sciences and interfaced with finance department on a regular basis to manage monthly expenses.
• Performed administrative duties such as answering telephones, distribution of incoming mail and correspondence and compiling data for reports and presentations.

Hospital, Camden, NJ (2002 – 2013)

Executive Assistant II (2005 – 2013)

Administrative Assistant (2002 – 2005)

• Supported the CMO, COO, VP Strategic Planning, VP Patient Quality.
• Supported the VP Finance & Operations, Director of Reimbursement.
• Provided oversight and handling of confidential and sensitive information.
• Managed complex and frequently changing calendar.
• Collaborated with Executive Staff, Department Chiefs, Trustees, Department Administrators, and employees as needed, exercising judgment, discretion, and confidentiality
• Coordinated and executed bi-monthly faculty development events, coordinating with caterers, and other vendors to ensure that events ran smoothly.
• Organized and coordinated judges and discussants for annual research week event.
• Planned, organized, and executed numerous meetings throughout the year for the CMO, COO, VP of SP and VP of Q.
• Maintained and coordinated budget for the department of Academic Affairs and interfaced with finance department on a regular basis to manage monthly expenses.
• Collected reports and edited annual report for the department of Academic Affairs
• Functioned as concierge/liaison for VIPs, employees, and board members, navigating physician appointments and coordination of VIP services for community and state officials at hospital.

Education Company, Medford, NJ (2000 – 2002)

Children’s Theatre Director

• Created and implemented a summer drama program for children.
• Produced and directed successful theatrical productions.

EDUCATION

Community College, Blackwood, NJ

Studied Theatre Arts Curriculum

LICENSES

Notary Public (State of New Jersey)

TECHNICAL SKILLS

Microsoft Word, Excel, Access, PowerPoint, Publisher, Visio, SAP Accounting Software, Kronos / Lawson Payroll Systems.