Executive Assistant

WORK EXPERIENCE

Executive Assistant to the Founding Partner
Investment Management Firm
2020 – Present

• Proactively manage the calendar with accuracy and attention to detail.

• Schedule all meetings and conference calls.

• Anticipate and resolve any potential scheduling conflicts with urgency and professionalism.

• Screen calls and act as a gatekeeper for internal and external contacts.

• Ensure all materials are accurate, professional, and timely.

• Serve as liaison to external contacts, including various boards.

• Coordinate private, domestic, and international travel arrangements.

• Provide detailed itineraries and necessary travel documentation.

• Track and manage expenses; submit monthly reports.

• Perform general administrative duties, including filing, scanning, and copying.

• Handle confidential information with discretion.

Executive Assistant to Senior Managing Director (Investment Sales)
National Real Estate Advisory Firm
2018 – 2020

• Managed daily operations of the Investment Sales division in the Brooklyn office.

• Oversaw complex calendar management, scheduled meetings, and resolved conflicts independently.

• Submitted and approved employee expenses using Concur.

• Maintained and updated the internal property sales database via Salesforce.

• Coordinated marketing efforts, including email campaigns for new listings.

• Served as primary contact for office vendors and reviewed invoices with accounting.

• Managed office supply inventory and procurement.

• Assisted with personal administrative tasks as needed.

Leasing and Marketing Assistant
Regional Property Management Company
2017 – 2018

• Acted as main contact for a busy phone line and supported the company president.

• Created and maintained marketing materials for over 500 luxury rental properties.

• Prepared weekly reports tracking leads and updating the company website.

• Reviewed vendor contracts and invoices for budget compliance.

• Updated interest and pricing reports for current and upcoming listings.

• Managed office supply orders and overall office organization.

• Handled various responsibilities in a fast-paced, dynamic environment.

Property Management Assistant
Property Management Firm
2014 – 2017

• Provided calendar and phone support and arranged domestic travel.

• Maintained vendor database and negotiated contracts.

• Updated company website using WordPress and Propertyware.

• Served as the main contact for over 300 tenants, addressing leasing and maintenance issues.

• Managed a portfolio of more than 40 residential and commercial properties.

• Led marketing initiatives to maintain full occupancy through online postings.

• Handled lease renewals, rent adjustments, and annual record updates.

• Collected documentation and executed leases.

• Issued formal tenant communications for policy or lease violations.

EDUCATION

Bachelor of Arts, Local University – Philadelphia, PA