Job Overview – Executive Assistant & Office Manager
Compensation: $130,000 – $180,000/year + bonus
Location: New York, NY
Schedule: Monday to Friday (Hybrid)
Atlantic Group is hiring an Executive Assistant & Office Manager in New York, NY for our client, supporting executive leadership and daily office operations within a growing investment management firm. This role will provide high-level administrative support to senior executives while overseeing scheduling, travel coordination, office management, and operational logistics. The ideal candidate brings extensive executive support experience within financial services, exceptional organizational skills, and the ability to manage competing priorities in a fast-paced, evolving environment.
Responsibilities as the Executive Assistant & Office Manager:
- Executive Support: Provide comprehensive administrative assistance to senior executives, managing daily priorities, communications, and executive-level requests.
- Calendar Management: Coordinate complex calendars, schedule meetings, manage appointments, and resolve scheduling conflicts across multiple executives.
- Travel Coordination: Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
- Office Management: Oversee daily office operations, maintain supplies, coordinate vendors, and support workplace organization and administrative processes.
- Meeting & Event Coordination: Organize internal meetings, business lunches, client dinners, reservations, and other executive engagements.
- Administrative Operations: Manage incoming communications, assist with reception responsibilities, maintain confidential records, and support special projects as needed.
Qualifications for the Executive Assistant & Office Manager:
- Education: Bachelor’s degree in Business Administration, Communications, or a related field is required.
- Experience: 6–12 years of executive assistant or senior administrative support experience within financial services is required.
- Industry Knowledge: Experience supporting senior executives within investment management, private equity, hedge funds, or related financial services organizations is required, with experience in a growing investment firm preferred.
- Technical Skills: Advanced proficiency in Microsoft Office, Outlook, calendar management platforms, and travel booking systems is required.
- Skills & Attributes: Exceptional organizational, communication, interpersonal, and multitasking skills with strong attention to detail, discretion, professionalism, adaptability, and the ability to independently manage multiple executive priorities are required.
Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.