Job Overview – Executive Assistant (Investor Relations)
Compensation: $50 – $60/hour (Dependent on Experience)
Location: Los Angeles, CA
Schedule: Monday to Friday (Hybrid)
Atlantic Group is hiring an Executive Assistant (Investor Relations) in Los Angeles, CA for our client, supporting senior investor relations leadership, executive administration, and daily operations within a global investment management organization. This role will manage complex calendars, coordinate meetings and travel, maintain investor relations records, and provide administrative and project support to senior executives. The position will also assist with investor communications, reporting processes, and operational initiatives, with the potential to transition into a permanent opportunity.
Responsibilities as the Executive Assistant (Investor Relations):
- Executive Calendar & Meeting Management: Manage complex calendars, schedule internal and external meetings, coordinate conference calls, and prepare agendas and meeting materials for senior investor relations executives.
- Travel Coordination: Arrange domestic and international travel, process expense reimbursements, and oversee meeting logistics, including technology setup, catering, visitor coordination, and required approvals.
- Investor Relations Documentation: Prepare, organize, and distribute investor relations materials, meeting minutes, reports, and other documents while maintaining accurate departmental records.
- Database & Reporting Support: Update investor relations databases, contact lists, and internal trackers while assisting with report preparation, document revisions, and data management.
- Operational & Administrative Support: Coordinate incoming communications, assist with employee onboarding, manage recurring investor correspondence, process invoices, and support daily departmental operations.
Qualifications for the Executive Assistant (Investor Relations):
- Education: Bachelor’s degree in Business Administration, Finance, Communications, or a related field is preferred.
- Experience: 7–10 years of executive administrative experience supporting senior leadership is required, including complex calendar management, meeting coordination, travel arrangements, and operational support.
- Industry Knowledge: Experience within financial services, investment management, or investor relations is preferred, with prior experience supporting global teams or multiple senior executives considered a plus.
- Technical Skills: Advanced proficiency in Microsoft Outlook, Excel, Word, PowerPoint, Zoom, and Microsoft Teams is required, with experience using Salesforce, Workday, Concur, or similar business systems preferred.
- Skills & Attributes: Exceptional organizational, communication, time management, and interpersonal skills with strong attention to detail, sound judgment, discretion, and the ability to anticipate executive needs, manage competing priorities, and handle confidential information professionally.
Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.