Job Overview – Office Manager & Executive Assistant
Compensation: $100,000 – $115,000/year + bonus
Location: New York, NY
Schedule: Monday to Friday (In-Office)
Atlantic Group is hiring an Office Manager & Executive Assistant in New York, NY for our client, supporting executive administration, office operations, vendor management, and employee engagement activities within a financial services environment. This role will serve as the primary support partner to senior leadership while overseeing day-to-day office management, administrative coordination, and operational functions across the branch. The ideal candidate will bring strong executive support experience, excellent organizational abilities, and prior experience within banking, financial services, or professional services environments.
Responsibilities as the Office Manager & Executive Assistant:
- Executive Support: Manage executive calendars, meetings, travel arrangements, expense reporting, presentations, and administrative priorities for senior leadership.
- Office Operations: Oversee daily office management activities including conference room coordination, office supplies, vendor relationships, facilities support, and workplace operations.
- Meeting Coordination: Prepare agendas, presentation materials, reports, and meeting documentation while supporting committee and leadership meeting logistics.
- Vendor & Facilities Management: Coordinate with building management, external vendors, security providers, and service partners to support office operations and compliance requirements.
- Employee Engagement: Support employee events, training coordination, internal communications, and office-wide administrative initiatives.
- Administrative Oversight: Maintain records, policy documentation, calendars, onboarding coordination, and operational tracking processes while handling confidential information with discretion.
Qualifications for the Office Manager & Executive Assistant:
- Education: Bachelor’s degree or equivalent professional experience is preferred.
- Experience: 3–8 years of executive assistant, office management, or administrative support experience within financial services, banking, or professional services environments is required.
- Industry Knowledge: Experience supporting senior executives, managing office operations, and coordinating administrative processes within corporate environments is preferred.
- Technical Skills: Proficiency with Microsoft Office Suite including Outlook, Excel, PowerPoint, and Word is required.
- Skills & Attributes: Strong communication skills, organizational abilities, attention to detail, problem-solving capabilities, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment are required.
Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.