Job Overview – Executive Assistant (Construction):
Compensation: $80,000 – $110,000/year + bonus
Location: Philadelphia, PA
Atlantic Group is hiring an Executive Assistant (Construction) with our client in Philadelphia, PA. This on-site role supports senior leadership through scheduling, project coordination, documentation, and client/subcontractor communication. You’ll help manage daily operations across multiple construction projects, with construction or project coordination experience strongly preferred.
Responsibilities as the Executive Assistant (Construction):
- Executive Support: Manage calendars, meetings, travel, priorities, and daily workflow for senior leadership in a fast-paced construction environment.
- Project Coordination: Assist with project documentation, meeting minutes, RFIs, submittals, proposals, and tracking across active projects.
- Client & Subcontractor Communication: Serve as a professional point of contact for clients, subcontractors, vendors, and internal project teams.
- Administrative Operations: Organize files, prepare presentations, process expenses, maintain documentation, and support day-to-day office operations.
- Construction Documentation: Support preparation of contracts, permits, change orders, job site packets, and project updates.
Qualifications for the Executive Assistant (Construction):
- Education: Bachelor’s degree in Engineering, Architecture, Construction Management, or related fields preferred.
- Experience: 2+ years of administrative, project coordination, or project engineering experience in construction or real estate development.
- Technical Skills: Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint), with familiarity in construction software such as Procore, Bluebeam, or similar tools preferred.
- Industry Knowledge: Understanding of construction workflows, documentation, subcontractor coordination, and project lifecycles preferred.
- Skills & Attributes: Organized, detail-oriented, proactive, and reliable, with strong communication skills and the ability to manage multiple priorities in a fast-paced construction environment.
Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.