Executive Assistant

WORK EXPERIENCE

Insurance Company                                                                                                

April 2019-Present

Executive Assistant to the CEO (March 2022-Present)

• Manages CEO’s extensive professional and personal calendar
• Coordinates domestic and international travel which includes flights, hotel reservations, transportation, special events and other miscellaneous activities
• Arranges both virtual and in-person meetings while maintaining communications with internal and external parties

Senior Coordinator, Corporate Services (March 2020-Present)

• Led training efforts for new hires by coordinating projects that helped expand their skills
• Developed and updated training guides and procedures to ensure operations continued to run smoothly

Coordinator, Corporate Services (April 2019-March 2020)

• Routed phone calls, sorted and processed mail, tracked maintenance issues throughout the building and stocked office supplies
• Provided a thorough and professional set-up when hosting clients and other major business appointments
• Assisted departments on various projects such as data entry, event arrangement, and document processing

Trade School – Higher Education                                                          

March 2017-December 2018

Office Coordinator

• Maintained and organized student files to meet accreditation standards
• Assisted the Admissions department with enrollment paperwork, transcripts, and reports
• Directed incoming phone calls to the correct personnel as well as directed students to the correct department for any issues or questions they had
• Ordered the necessary monthly office supplies while staying in the budget given

Pharmaceutical Development/Manufacturing Company 

May 2013-December 2016

Archiving and Indexing Assistant, Global Patents, Seasonal

• Prepared Assignments and electronically filed with US Patent & Trademark Office
• Instructed Foreign Agents on various issues and entered data in IP Manager database
• Scanned and organized Provisional Patent applications and other related documents
• Reviewed and archived documents according to GSK’s Retention Policies

EDUCATION

State University                                                               

Bachelor’s Degree in Nutritional Sciences, Dietetics Option                                        

May 2016