Job Overview – Legal Office Manager & Bookkeeper:
Step into a multifaceted role as a Legal Office Manager & Bookkeeper with our client, a prestigious law firm in Philadelphia, PA. You’ll oversee financial operations, administrative processes, and personal financial management for the Managing Partner while supporting a team of ten trial attorneys.
Compensation: $65,000 – $85,000/year + bonus
Location: Philadelphia, PA
Schedule: Monday to Friday, 9:00 AM – 5:00 PM (In-Office)
Responsibilities as the Legal Office Manager & Bookkeeper:
- Financial Oversight: Manage accounts payable/receivable, prepare balance sheets and income statements, handle year-end closings, and ensure accurate tax filings.
- Payroll Management: Track and submit bi-monthly payroll, maintain records, and distribute W-2s and 1099s.
- Billing & Expense Tracking: Oversee client billing, allocate expenses, and monitor attorney billable/non-billable hours weekly.
- Reporting: Reconcile bank accounts, analyze cash flow, prepare financial statements, and provide insights to optimize profitability.
- Contract Management: Maintain and renew contracts and insurance policies, including liability, cyber, property, and malpractice insurance.
- Compliance & Licensing: Track CLE compliance, manage state license renewals, and maintain vacation/sick leave records for attorneys.
Qualifications for the Legal Office Manager & Bookkeeper:
- Education: Bachelor’s degree in Finance, Accounting, or Business Administration required.
- Experience: 8 years of experience in Bookkeeping and Accounting required, with proficiency in QuickBooks or PeachTree and legal platforms like TABS (or equivalent).
- Technical Skills: Advanced skills in Microsoft Office Suite (Excel and Word) and payroll/financial management software.
- Skills: Strong organizational, analytical, and interpersonal abilities, with expertise in financial analysis, benefits management, and tax compliance.
Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.