Property Administrative Assistant

Newark NJ



  • Has working relationship with: Ownership, Accountant, Engineering ,Building Staff
  • Has external contact with: Occupants/Tenants, Tenant prospects, General contractors, Space planners, designers, and engineers
  • Maintain file systems for the management office. Both electronic and hard copy; Tenant Files – Maintain and establish master lease files; Vendor Files – Maintain and establish vendor files
  • Monitor tenant relations. Communicate consistent problems to Property Manager.
  • Draft correspondence at direction of Property Manager on various matters pertaining to property management for signature by Property Manager.
  • Assists Property Manager in rent collections through preparation of standard correspondence and obtaining aging reports.
  • Manages check log, batch checks and makes all bank deposits. Provides copies to Building Manager and Accountant.
  • Vendor Invoices – Codes all invoices and obtains written approvals from Property Manager or Ownership.
  • Manages Vendor files
  • Prepares and Manages contracts for motion picture licenses.
  • Manages stacking plan and floor plans.
  • Assists Ownership with leasing requests, space showings and revenue opportunities.
  • Conduct building tours as needed – show space to potential tenants.
  • Coordinate occupant/tenant move-ins with freight and cleaning so that tenant spaces are clean prior to occupancy.






Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

Date Posted 1/29/2021
Salary $75,000 - $100,000 + bonus

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