Project Administrator/ Senior Administrative Assistant

New York, NY

We are representing a Senior Admin Assistant position within an office furniture dealer in New York City






  • Provide Admin Support to Sales and Project Management   
  • Prepare Furniture Quotes, Orders, Ancillary pricing and CAP Specs
  • Confirm all pricing, discounts, freight charges and other misc. fees
  • Ensure that order criteria are met for signed quotes, POs, deposits
  • Review all vendor acknowledgements for accuracy
  • Notify client of order status upon order placement, acknowledgment and shipment
  • Point of contact for daily phone calls and emails from clients, installers and vendors
  • Complete follow up on outstanding issues such as punch‐list and freight claims
  • Schedule day to day deliveries and installations
  • Understand Customer-basic credit terms and invoicing
  • Expedite orders and track shipments
  • Update Core and Customer status reports
  • Responsible for lead time verification before order placement
  • Responsible for submitting customer deposit request and balance due invoices
  • Responsible for resolving vendor invoices






  • Great attitude, 5+ years of experience
  • Should be able to answer phones/correspondence, liaise with customers on order status, vendor invoices, schedule deliveries
  • Track shipments, experience in CAP 20/20 is ideal



Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.



Date Posted 6/25/2018
Salary $80,000 + Bonus

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