Patent Secretary

New York, NY



  • Monitor filing deadlines for all US and foreign patent applications
  • Assists with the preparation and filing of patent applications and related documents with the USPTO
  • Assists with the preparation and filing of Post Grant proceedings
  • Prepare correspondence, create reporting letters and legal documents utilizing in-house software/database tool.
  • Create, maintain, and organize electronic files
  • Assist with coordination of incoming and outgoing file transfers
  • Communicate with attorneys and helps balance the team’s workload to ensure completion of projects
  • Provide administrative support to legal team by ensuring the organization of work flow, processing timesheets, client bills, and expenses
  • Assist in organizing work schedules by maintaining calendars and contacts, scheduling appointments and coordinating travel arrangements
  • Assist legal team with non-client matters, which may include miscellaneous work and “pro bono” legal work
  • Maintain a professional relationship with other legal counsel, courts, agencies, and professional organizations
  • Assume additional responsibilities as requested






  • 2-7+ years IP support experience
  • Experience with Windows operating system, IPDAS, CPi, iManage, and InterAction preferred
  • BA/BS highly preferred
  • Experience with e-Filing






Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.



Date Posted 10/10/2018
Salary Up to $95,000

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