HR Assistant/Associate

New York, NY



  • Provide general administrative support to the HR function.
  • Handle requests and coordinate escalation of issues to HR Manager & Generalist as required.
  • Participate in full cycle recruiting process including editing/writing job descriptions, posting jobs externally, interacting with headhunters, screening resumes, scheduling interviews, and booking conference rooms.
  • Catalog resumes and candidate employment applications for EEOC purposes.
  • Prepare of offer letters, bonus letters, and other HR documents.
  • Ensure background check/reference checks are completed.
  • Prepare, collect, and enter documentation into appropriate systems for new employees.
  • Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
  • Maintain calendars of HR team.
  • Assist in executing activities to develop and improve morale and team building.
  • Coordinate with outside vendors to facilitate training classes.
  • Develop and maintain required headcount, vacancy, and other reports that assist in making appropriate business decisions.
  • Take direction on organizational realignment planning to ensure accurate and current organizational charts.
  • Provide administrative support including processing bills and making changes to benefits coverage and addresses.
  • Maintain current HR files and offsite documentation storage process.
  • Prepare governmental filings such as EEO-1, ACA 1094/1095 tax filings, non-discrimination testing, etc.
  • Completing termination paperwork and assisting with exit interviews.
  • Assist with annual benefit enrollment process.
  • Maintain records related to grievances, performance reviews, and disciplinary actions.
  • Performing file audits to ensure that all required employee documentation is collected and maintained.
  • Performing payroll/benefit-related reconciliations.




  • A Bachelor’s degree in either human resources or business management.
  • 1-3 years human resource experience preferably working for a finance firm
  • Must have strong analytical skills and be proactive.
  • Must be a team player who interacts easily and constructive with colleagues in a global working environment.
  • Proficiency in Microsoft Excel/Word and ADP.





Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

Date Posted 2/26/2020
Salary $50,000 - $55,000 + bonus

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