HR Administrator

Weston, MA



  • Handle Outlook calendar for Sr Medical Directors, and MSL Team Director, considering various time zones and priorities
  • Plan substantial, complicated meetings and handle all meeting logistics for these functions
  • Schedule and manage travel.
  • Prepare and submit expense reports
  • Actively participate as a member of the US Medical Administrative Assistant community and provide cross coverage support to other department assistants as needed
  • Process all Scopes of Work (SOWs) and obtain purchase orders
  • Manage monthly accrual requests
  • Problem solves issues (e.g. invoice exceeds PO amount etc.)
  • Vendor management and support




  • At least three years of administrative experience required. Experience with biotechnology/ pharmaceutical field ideal. Comparable mixture of education and experience contemplated
  • Must have excellent communication skills, proficiency with computers, including MS office suite and the ability to quickly learn new technologies and processes. Demonstrated experience problem-solving and proactive dealing with complex, ambiguous situations with diplomacy and tact. Demonstrated experience in execution and accountability for project coordination and, or management. Anticipates needs and potential obstacles.
  • Applies innovative problem-solving methods and generates ideas; is solution oriented; owns projects and tasks until completed; implements and communicates solutions and outcomes. Assist visitors on behalf of manager. Must be capable of understanding priorities and making responsible decisions with limited information; accomplishes tasks independently, has strong personal awareness.





Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

Date Posted 12/18/2019
Salary $34.00/hr

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