Head of Lease Administration

Brooklyn, NY



  • Manage lease administration/share oversight on collections team and their daily functions relating to the lease portfolio, rent billing/collections, disputes, etc.
  • Manage workflow, work productivity of team and ensure department responsibilities and functions are being met.
  • Implement technologies to improve overall efficiencies
  • Review and sign off on new leases/amendments/surrenders files to ensure all the correct documents that come into the department and check with lease log.
  • Review and approve abstracted lease data: key dates, key clauses, payments and other lease information for all leases as a second reviewer.
  • Post and review all billing adjustments as it relates to tenant billings, moves outs, security deposit refunds etc.…
  • Track and update to assist lease admin on move ins and move out dates to tie to MRI rent roll
  • Calculating and reviewing and entering all real estate tax billings and escalation billings
  • Review and resolve disputes from a tenant or departmental protocol related to lease translations
  • Review and approve payment batches and post to MRI as well as review and approve adjustments and post to MRI.
  • Review legal invoices for approval
  • Manage and oversee monthly rent process and tie out the rent-up report and variances vs. Prior month between tenants.
  • Work with operations, leasing and other departments to manage delivery, possession, contingencies, rent commencement and other key dates
  • Prepare and manage critical date reporting and key clause information
  • Prepare and review hold over rents, leases coming up or past expirations, and lease actions that are outstanding. This report is sent out with critical date report.
  • Prepare tenant revenue annual budget to tie to asset management. Also, assist in the monthly revenue variance tie outs
  • Manage the MRI lease admin issues that come up.
  • Responsible to updating MRI and procedural documentation with MRI





Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

Date Posted 1/22/2020
Salary $110,000 - $115,000 + bonus

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