Executive Assistant to CEO

Bethesda MD

We are looking for an Executive Assistant to support the CEO/Founder of an Investment Management Fund in the Bethesda Maryland area. Interested candidates should have a minimum of 6 years administrative experience, with at least 3 supporting a C-Level executive. Ability to problem solve and work in a fast paced environment is imperative to be successful in this role.

 

Responsibilities

 

  • Provide high-level executive and personal support for Founder/CEO of an entrepreneurial investment firm with 15 employees
  • Proactively manage the calendar with accuracy and attention to detail.
  • Schedule all meetings and conference calls.
  • Anticipate and resolve any potential scheduling conflicts with an appropriate sense of urgency and professionalism.
  • Screen calls and act as a gatekeeper for both internal and external contacts.
  • Serve as liaison between to outside contacts including assorted boards.
  • Coordinate private, domestic and international travel arrangements.
  • Provide detailed itineraries, compile necessary travel documentation and anticipate all travel needs.
  • Track and manage expenses and submit monthly reports.
  • Manage household calendar, working directly with family members
  • Coordinate with household employees with respect to purchases, deliveries, etc.
  • Manage and coordinate for various Non- Profit Boards
  • Collaborate with administrative support team and share coverage of office management duties.
  • Manage confidential information.

 

Requirements

 

  • Bachelor’s degree required
  • 6 – 15 years of experience with assisting C-Level executives
  • Experience in both corporate and entrepreneurial environments preferred
  • Experience with both personal and professional support
  • Proven ability to handle the details of highly confidential and critical tasks and projects with discretion and ease
  • Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Strong communication skills, organizational skills and attention to detail
  • Ability to prioritize multiple tasks in a dynamic, deadline-driven environment
  • Experience troubleshooting basic IT/Office issues

 

 

 

 

Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

Date Posted 2/27/2020
Salary OPEN






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