Executive Assistant/Office Manager

New York, NY

Our client is a cutting edge regenerative medicine company focused on developing breakthrough treatments for brain & heart conditions. With 3 existing offices around the US, they are now looking to grow out their NY office which currently consists of 4 people. The company represents a strategic partnership between 2 large and very well-known companies within the pharmaceutical and healthcare investment spaces. As a result they received one of the largest-ever Series A financings in biotech and are well-positioned to continue down their current path of success. This role will serve as the point person for all NY office operations and will liaise with existing operations staff based in other offices.





  • Provide executive support to 2 C-levels; calendar management, travel coordination, meeting coordination, expenses special projects, etc.
  • Coordinate staff meetings and company events
  • Create documents, spreadsheets, slideshows, with attention to detail
  • Provide general office management
  • Acts as the point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
  • Partners with HR to maintain office policies & serve as a point of contact for HR questions, needs, issues
  • Maintain IT & office equipment
  • Serve as the contact person for vendors, service providers and building
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Provides general support to visitors
  • Monitor and maintain office supplies
  • Assist with office move
  • Project-based work as needed





  • 4 year degree or a combination of some education and experience
  • Strong MS Office Suite skills
  • Experience working for a start-up or boutique office environment



Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.



Date Posted 9/25/2018
Salary $70,000- $100,000

(2MB Max; allowed file formats: doc, docx, pdf, pptx, txt)

characters left