Executive Assistant/Investment Operations Assistant

New York City

Our client is a boutique, client-focused investment office dedicated to providing expert financial advisory and capital placement services.  Located in Midtown, they have an immediate need for an Executive Assistant/Investment Operations Assistant. This opportunity will offer a competitive bonus & benefits package.




  • Manage investment activity & log (investments, capital calls, capital distributions)
  • Prepare monthly bank statements, investment reports & cash flow reports
  • Ensure that all monthly hedge fund & PE valuations are obtained, entered and tracked
  • Determine private investment IRRs
  • Prepare Fund Summary & update investment database
  • Prepare materials for annual meetings
  • Prepare subscription documents for all new investments
  • Prepare all investment withdrawals
  • Work with tax council and provide information on FATCA and CRS filings
  • Execute W8 and W9 tax filings
  • Collect underlying partnership K1’s
  • Coordinate onsite/offsite meetings
  • Coordinate travel, associated itineraries, and ground transportation
  • Prepare monthly expenses




  • Minimum of 5+ years of financial and administrative experience
  • Basic understanding of investments
  • Bachelor’s degree
  • Strong technical skills & knowledge of MS Office Suite- Excel, MS Word, Outlook






Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

Date Posted 9/21/2020
Salary Open

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