Executive Assistant

New York, NY

Our client is a construction and development services firm with 10+ years of success and growth in their market. They have carved out a niche market space and are recognized for their expertise in managing the construction of new buildings, hi-rise structures, gut renovations and interior programs. They partner with national and international clients across various sectors, including hospitality, higher education, healthcare, biotech, retail, and residential & commercial real estate companies. They are now in need of a high-level Executive Assistant to support the CEO.

 

Responsibilities

 

  • Schedule and organize a busy calendar of continually evolving meetings
  • Book all aspects of personal and business travel (airfare, hotels, cars, etc.), ensuring detailed itineraries are accounted for, confirmations are maintained and advance materials are coordinated
  • Coordinate personal dinners, social engagements, and other events
  • Manage work deadlines and schedules for the CEO
  • Work both independently and as part of a team on projects
  • Organize and locate documents stored electronically and in paper files
  • Prepare expense reports and track expenses through the reimbursement process
  • Organize, answer, and direct large volumes of correspondence, information and calls, and draft responses and replies
  • Utilize strong attention to detail in composing, processing, and proofing materials

 

Requirements

 

  • Previous experience in construction & engineering, real estate development, or architecture preferred
  • Degree heavily preferred but will consider strong, stable experience
  • A successful track record of working proactively, being a strategic thinker, and working in an approachable manner
  • Degree preferred but will consider strong experience in lieu if a degree

 

Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

Date Posted 4/29/2019
Salary $86,000- $100,000 + Bonus






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