Executive Assistant

Boston, MA

Responsibilities

 

  • Build strong working relationship with team and administrative and operations staff by organizing efficient communication and following up with deadlines and pertinent information.
  • Establish rapport with key stakeholders to enable effective management of strategic projects
  • Provide support and project coordination for Alzheimer’s Portfolio Reg AP projects and training programs
  • Provide administrative support, to include: calendar management (scheduling, prioritizing, resolving conflicts, etc.), coordination of team meetings, expense management, event management (both internal department events and external stakeholder events, i.e. Regulatory Lunch and Learns and large scale regulatory training events) etc.
  • Manage travel arrangements and monitor travel progress to resolve issues as they arise.
  • Propose and implement process improvements to increase efficiency.
  • Maintain department intranet site including group and/or company document and knowledge repositories, websites, and business systems (e.g. SharePoint, Synapse, Watchdox), as needed. Expedite flow of work items and initiate follow-up when necessary.
  • Large-scale meeting support including logistics coordination (secure room, A/V support, catering etc.), pre-event material preparation, day-of meeting set up, contract/payment processing as needed, management of minutes and other related activities; oversight of coordination process when using resources.
  • Coordinates Senior Director’s projects which entail collaborating with relevant stakeholders, and planning, implementing, monitoring and evaluating projects.
  • Enhances the business model by institutionalizing business processes, implementing best practices and templates, and seeking ways to work more efficiently. Develop & improve processes to enable efficient and scalable achievement of key priorities with support of US Reg AP Senior Director.

 

Requirements

 

  • High School Diploma/Bachelor’s Degree Preferred.
  • Minimum 3-5 years’ experience.
  • Agile with the ability to deliver in a fast-paced environment. Demonstrated ability to work efficiently and to perform tasks simultaneously with attention to detail and minimum supervision.
  • Ability to exercise sound judgment and determine priorities. Be able to proactively anticipate and identify issues and propose solutions or takes steps to resolve. Demonstrate strong strategic and critical thinking skills.
  • An ability to lead and energize a group towards an aggressive goal while maintaining good relationships.
  • Hands on project management experience (use of planning tools, etc.).
  • Must be technically skillful in MS Office Suite (Word, Excel, PPT, Outlook). Proficiency in SharePoint or ability to create and maintain a department intranet site preferred.

 

 

 

 

Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

Date Posted 5/12/2020
Salary $35.00/hr






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