AP Associate

New York, NY

Responsibilities

 

  • Accounts Payable: Perform Accounts Payable functions of the company including but not limited to; Vendor payments, Vendor master file maintenance, Identifying and implementing business process improvements (e.g. standardization of data entry). Ensuring compliance with all statutory regulations (W9, 1099, Sales & Use tax, Escheatment).
  • Travel & Entertainment Expenses (T&E) Perform review of employee business expenses (T&E Expense Claims) processed through Concur, the firms T&E processing system. Ensure documentation/evidence is complete in accordance with the firms General Policy on Travel & Entertainment.
  • Accounts Receivable – assist the companies Accounts Receivable process, including invoice creation, cash collections and cash journals.
  • Working intra/inter departmentally (i.e. with Executive Office, Human Resources, Legal, Front Office Administration) to develop and maintain procedures to ensure company’s business processes are efficient and operate in a controlled environment. Examples include but are not limited to A/P and Purchasing automation, Concur Travel & Entertainment Expense Processing
  • Assist other members of the department as workloads and time constraints demand.
  • Assist with various vendor management issues including: new vendor set ups, resolution of billing inquires/disputes, requests for information, contact management, etc.
  • Train administration staff and other employees to ensure departments requirements for expense report submission, purchasing or other accounting related processing are clearly communicated and understood.
  • Monitor and expedite the processing of all the company’s business expense reporting including but not limited to Amex expense reports, regular expense reports and Expat Advance Recs.
  • Assist with correspondence, report preparation, presentation preparation and various other special projects.
  • Liaison with other company employees regarding varied inquiries.

 

 

 

 

Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

Date Posted 1/17/2020
Salary $20.00 - $23.00/hr






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