Administrative Receptionist

New York, NY

Responsibilities 

 

  • Meet and greet guests and coordinate meetings and conference room scheduling.
  • Answer and field incoming calls and handle general inquiries and requests.
  • Provide backup for phone lines as needed.
  • Maintain reception area and conference rooms (newspaper, lights, beverages, etc.).
  • Arrange transportation/car service for employees and guests as requested.
  • Work with the IT department to ensure that conference calls/AV is working properly prior to meetings.
  • Oversight of all office mail, messenger packages, shipment and deliveries.
  • Maintain building and vendor relationships.
  • Manage Work speed; visitor log, housekeeping and building requests.
  • Train temporary employees that cover reception during days off.
  • Track employee work anniversaries and arrange for monthly celebrations (cupcakes, pizza, etc.).
  • Provide backup coverage for other members of the administrative team as needed (expenses, travel, etc.).
  • Provide administrative support Risk, Operations and I.T. and others as needed.
  • Manage calendars and schedule appointments, meetings and conference calls; ensuring attendees are provided all relevant information (location, dial in, etc.)
  • Make travel arrangements, including booking hotels, flights, coordinating schedules and preparing detailed itineraries with all relevant information (making last minute changes as needed).
  • Communicate travel plans/scheduling to the administrative team at weekly meeting and as needed to ensure accuracy and consistency with other teams.
  • Prepare monthly AMEX corporate card and cash expense reports on Concur system for members of the team complying with the Travel and Entertainment Policy.
  • Overall responsibility for conference room meeting prep (beverages, food, materials, etc.).

 

Requirements

 

  • 1+ years of administrative / reception experience
  • Industry experience preferred, but not required.

 

 

 

 

Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

Date Posted 2/4/2020
Salary $50,000 - $65,000






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