Administrative Receptionist

White Plains, NY



  • Maintain Outlook calendars.
  • Meet and greet visitors
  • Prepare and maintain conference room, etc.
  • Responsible for stocking the kitchen, maintaining the inventory, monthly ordering and daily upkeep of kitchen (unload and stock deliveries)
  • Maintain inventory and daily upkeep of supply room (unload and stock deliveries), responsible for monthly ordering.
  • Ensure all copiers and faxes are properly stocked, maintain toner inventory and service requests.
  • Order lunch daily and maintain receipts; order for meetings as needed.
  • Sort the daily incoming mail appropriately, open, sort, distribute, and process accordingly. Bring outgoing mail/FedEx to mailbox.
  • Serve as the main point of contact for coordinating travel arrangements and generate itineraries (domestic & international)
  • Reconcile invoices as received to our inter-office log and prepare for processing
  • Download Weekly/Monthly Statements – banking, and various utilities
  • Corporate Credit Card – document maintenance and monthly allocation
  • Process deposits as needed
  • Light PA work for Principal located in Westchester- travel, medical claims, etc.




  • College Degree (4-year degree desired)
  • Previous experience within a financial services firm preferred
  • Excellent communication and organization skills are required.
  • Competent using Microsoft programs (Excel, Word, Outlook & PowerPoint)
  • QuickBooks experience a plus.




Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

Date Posted 10/31/2019
Salary $50,000 - $65,000

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