Administrative Assistant/Receptionist

New York, NY

Responsibilities

 

  • Welcome and greet all visitors and clients
  • Answer a multi-line phone and/or take detailed messages
  • Maintain reception area and conference rooms
  • Manage incoming and outgoing mail. Receive, sort and route/deliver company mail. Meter outgoing mail
  • Assist with assembling client financial and tax documents
  • Organize & schedule appointments
  • Coordinate meeting room schedules
  • Write and distribute mail, email, correspondence memos, letters, faxes and forms
  • Maintain client database
  • Maintain a clean and tidy reception area
  • Fax and scan paperwork, create and edit professional documents, review client forms, and assist with additional duties and projects as needed
  • Maintain inventory (i.e. copy and fax paper, envelopes, etc.) for mailroom and supply room as requested. Fill copier/fax machines with paper daily

 

Requirements

 

  • The ideal applicant will have 1 year or more of professional office experience as a front desk Receptionist/Administrative Assistant
  • You must have a polished and professional appearance and a great “can do “attitude
  • Proficiency in MS Office (MS Excel, MS Word and MS Outlook)
  • Available to work overtime hours when necessary and/or during tax season
  • Must possess excellent phone, organizational, written and verbal communication skills. Also, must have the ability to pay attention to detail and ability to handle/prioritize multiple tasks. Must be able to meet deadlines.
  • Ability to work well under minimal supervision
  • Ability to work well under pressure of deadlines
  • Must display a professional and positive attitude
  • Ability to work independently and with a team

 

 

 

 

 

Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

Date Posted 11/20/2020
Salary $55,000 - $70,000






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