Administrative Assistant

Boston, MA

Responsibilities

 

  • Provide administrative support to the Administrative Team members as required. Responsibilities include calendar support, communications, travel coordination, and expense reimbursement.
  • This position requires strong attention to detail, communication skills, and teamwork orientation to work well in a collaborative environment. Specifically, the Administrative Assistant will be primarily responsible for:
  • Support the Chief Legal Officer and legal team on all logistical aspects for the quarterly Board of Director and Board Committee meetings including scheduling of in person meeting and teleconferences, arrange all travel reservations, including airfare, car service, hotels, etc. Organizing and submitting Board member expenses for reimbursement.
  • Support CEO and Chief of Staff in administrative support including organizing and submitting expenses for reimbursement and reviewing expense reports for CEO’s direct reports in to ensure compliance with Company’s Travel Policy
  • Support HR team by maintaining employee files, project work including improvement of efficiency and quality of recruiting, onboarding and employment experience through system implementation
  • Providing back-up support and assistance to other assistants and the receptionist/office coordinator as needed

 

Requirements

 

  • Advanced Microsoft Office skills, particularly Outlook, Word, PowerPoint, and Excel
  • Exceptional attention to detail, solid proofreading skills, and strong organizational skills
  • The ability to prioritize and multi-task in a dynamic and fast-paced environment.
  • The ability to remain calm under pressure is critical.
  • Must have a solid sense of integrity and the ability to manage highly confidential and time sensitive information
  • A positive, proactive attitude and flexibility to work effectively in a collaborative, team environment

 

 

 

Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

Date Posted 10/10/2019
Salary $55,000 - $70,000






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