Administrative Assistant

Boston, MA

This company is seeking an Administrative Assistant to support the Meeting Management and Travel Services Department and provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical Administrative Assistant acts as information and communication managers for an office.




  • Provides assistance in the day-to-day administration of the unit and follows up on pending matters.
  • Inputs and retrieves data utilizing knowledge of various computer software packages.
  • Types correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff.
  • Formats documents and determines page layout and selection of different fonts.
  • Researches information, compiles statistics, gathers and summarizes data to prepare complex, non-standard reports.
  • Receives and screens telephone calls, mail, and visitors.
  • Routes callers, takes messages, and answers questions relating to the unit’s function.
  • Composes letters and memoranda from verbal direction or knowledge of Company’s policies and procedures.
  • Schedules and coordinates meetings and facilities which may include travel and lodging arrangements.
  • Orders office supplies.
  • Prepares and processes payments and vendor invoices.
  • Organizes and maintains files, correspondence, records, and other documents.




  • Bachelor’s degree preferred.
  • 0-2 years’ experience required.
  • Ability to keep information organized and confidential.
  • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.




Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

Date Posted 10/3/2019
Salary $20.00/hr

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