Administrative Assistant

New York, NY

Responsibilities

 

  • Expense Management Workday
  • Manage clerical, administrative, personal and business details, including calls, meetings, travel and entertainment
  • Answer telephone and give appropriate information to callers or route calls to designated official
  • Arrange call schedule to efficiently manage management’s time; provide necessary material for calls, meetings and trips
  • Manage complex calendar; determine what events require MD’s presence; manage schedules for on and off-site meetings and travel
  • Assist in internal and external meetings and conference presentations
  • Prepare meeting agenda in advance and arrange meeting facilities
  • Manage travel arrangements
  • Prepare itinerary – keep other staff posted as necessary
  • Coordinate materials/supplies
  • Coordinate hotels/meetings/meals
  • Complete expense reports
  • Arrange essential follow up/priority action order
  • Check deadlines on incoming requests and take-action as delegated
  • Create and maintain PowerPoint Presentations and Ad Hoc Reports
  • Assist on Special Projects with Finance Team
  • Perform other related duties as assigned or requested

 

Requirements

 

  • Knowledge of Workday preferred but not required
  • Proficiency in Microsoft Office, Outlook, PowerPoint, Word and Excel

 

 

 

 

Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

Date Posted 1/22/2020
Salary OPEN - hourly






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