Senior Executive Assistant

Accomplished and highly organized Executive Assistant with 20+ years of experience supporting C-Suite executives, boards of directors, and senior leadership across Fortune 500 and global organizations. Recognized for discretion, professionalism, and the ability to anticipate needs while managing complex priorities in fast- paced, high-stakes environments. Adept at leading teams of administrative professionals, coordinating large-scale events, optimizing executive operations, and building strong relationships with internal and external stakeholders. Proven track record of delivering value as a trusted strategic partner, streamlining administrative processes, and ensuring executive offices run with precision, efficiency, and integrity.

WORK EXPERIENCE

International Consumer Product Design/Manufacturing Company. February 2012 – Present

Senior Executive Assistant to Board of Directors, Chairman & CEO, President & COO, Group President and Chief Marketing Officer

• Directs all aspects of executive scheduling, complex global travel logistics, and high-level meeting management to ensure seamless execution of priorities.
• Partners strategically with executives by monitoring competitor insights, market trends, and CEO confidence indexes to inform decision-making.
• Drafts executive speeches, correspondence, press materials, and board presentations, enhancing communication impact and clarity.
• Plans and executes corporate events for up to 600 attendees, overseeing budgets, logistics, speakers, and on-site operations.
• Strengthens board governance processes by managing agendas, distributing materials, recording minutes, and streamlining communication channels.
• Manages high-level communications with stakeholders, customers, and associates to maintain executive visibility and trust.
• Builds and coaches a global, high-performing team of administrative assistants, driving engagement, performance reviews, and merit planning.

National Biopharma/Manufacturing Company. September 2010 – February 2012

Senior Executive Assistant to CEO and CFO

• Managed calendars, travel, and board communications while introducing new systems and processes to increase efficiency.
• Designed and rolled out an online travel booking system, training employees and providing ongoing technical support.
• Transitioned receptionist role into administrative assistant, drafting job descriptions, screening applicants, and onboarding hires to expand team capability.
• Introduced an electronic filing system for legal and sales contracts, improving compliance and retrieval efficiency.
• Created mail merge templates and contract trackers, improving oversight of expiring nondisclosure and test agreements.

National Public Accounting Firm. April 2009 – September 2010

Lead Executive Assistant to the Managing Director of Tax Department

• Collaborated with partners across accounting and consulting functions to ensure seamless operations and adequate administrative coverage.
• Oversaw tax department administrative workflows, ensuring compliance and timely delivery of sensitive documentation.
• Implemented action-item tracking for business initiatives, increasing accountability and follow-through.
• Coordinated cross-departmental administrative support to align resources and reduce workload bottlenecks.

National-Level Banking/Financial Services. April 2005 – April 2009

Executive Assistant to EVP, Consumer and Mortgage Lending

• Supported investor relations, risk assessments, and strategic communications.
• Coordinated investor relations communications and maintained accuracy of investor database systems.
• Oversaw distribution of financial releases to corporate headquarters and regulatory stakeholders.
• Developed spreadsheets and reporting tools that improved quality assurance and risk assessments.
• Supported EVP performance reviews, incentive programs, and critical board-level presentations.

Insurance Brokerage, HR, and Employee Benefits Consulting Services Firm. July 2003 – April 2005

Administrative Assistant to Vice President

• Prepared legal and financial documents with precision and compliance to industry standards.
• Coordinated office management, events, and communications to improve client satisfaction.
• Streamlined policy documentation and reporting processes for improved workflow accuracy.

EDUCATION

Associate Degree

Computer Applications and Office Skills

(January 2002)