Accounts Payable Specialist

WORK EXPERIENCE

Construction Company, Upper Darby, PA     

September 2021-October 2024

Accounts Payable Specialist

• Assisted in the daily functions of Accounts Payable
• Processed Po and Non-Po invoices to determine proper classification of expenditure and accounting codes
• Investigated and analyzed all (external and internal) accounts payable inquiries, disputes, and errors, identifying plan of correction for accurate and timely problem resolution
• Researched any variances caused by short payments or overpayments
• Reconciled monthly credit card statements and processed employee expense reports
• Assisted with other projects as needed

Wholesale Company, Philadelphia, PA   

April 2021-July 2021

Temp Accounts Payable Coordinator

• Data entry of high volume of invoices; majority of volume in PO costing Coding of invoices with correct General Ledger codes
• Prioritized payment selection according to discount and payment terms
• Reconciliation of bills with Vendor Statements
• Answered vendor inquiries
• Assistance with other projects as needed

Security Company, Conshohocken, PA

September 2019-May 2020

Accounts Payable Specialist

• Managed and reconciled the daily processing of all employee expense reports, using Courier, Verian and Win Team to research and to ensure payment is properly expedited in an accurate and timely manner
• Verified and allocated expenses to specific general ledger codes
• Provided notification as to when a client should be directly billed back for expenses
• Prepared and issued credit cards though the PNC banking software
• Obtained prior approval and proper documentation to determine credit limits and eligibility
• Communicated with approvers regarding questions, concerns and disbursement of funds
• Worked on special projects as assigned

Distribution Service Company, Philadelphia, PA              

November 2014- July 2019

Accounts Payable Coordinator

• Managed the daily operations of the accounts payable process for four different divisions
• Processed invoices, National contracts and coded accordingly to the general ledger
• Reconciled and processed multiple monthly credit card statements and expense reports
• Assisted in the development of purchase order creations and general accounting policies and procedures
• Partnered with all levels of management and operational staff on and offsite to ensure contract pricing was consistent, including paid history to recover lost revenue and take advantage of cash discounts
• Interacted with inventory management for product availability
• Prepared weekly and monthly analysis of accounts
• Matched invoices to checks for disbursement to suppliers
• Responsible for updating and maintaining vendor files
• Established and maintained a consistent and positive relationship with vendors
• Assisted in front end operations as needed and answering incoming calls

General Contractor, Philadelphia, PA    

January 2014- March 2014

Accounting Assistant

• Supported accounting and administrative operations by coding an entering accounting data, verifying, and processing financial transactions using Sage Construction
• Set up subcontracts and processed pay applications
• Entered owner change orders, owner billings and prepared proposals
• Used job cost codes in budgeting; entered estimates, created commitments and matched invoices to commitments in the accounting software
• Prepared and organized accounting tasks for processing by gathering, sorting invoices, data and documents
• Maintained and updated owner/sub-contractor files
• Assisted in running checks as directed by the President of finance

Clothing Retail Holding Company, Bensalem, PA      

November 2012-June 2013

Temp Procurement/Construction Analyst

• Supported Procurement Department with excellent computer skills and technical aptitude
• Used Lawson for entry of purchase orders and invoice reconciliation
• Gathered data from Lawson, MicroStrategy, and Stellant for effective presentation via excel spreadsheets for the purposes of further analysis by upper management
• Able to work across departments and organizational levels to help resolve Procurement issues
• Using effective phone and information gathering skills, successfully coordinated efforts to donate a significant amount of used supplies to local charities
• Use of data gathering and effective spreadsheet skills, assisted Procurement Manager in overseeing store supply inventory

Supplies Company, Philadelphia, PA         

May 2010-January 2012

Accounting/Admin. Assistant

• Assistant to the Vice President of Finance/Administration
• Assisted Accountant/Office Mgr. in the daily functions of Accounts Receivable and the Accounts Payable Departments
• Created monthly inter-company billings, processed American Express statements, entered accruals and journal entries
• Processed commissions for sales reps
• Contacted banks to reconcile daily cash & outstanding check registers
• Made check deposits
• Responsible for ordering & purchasing supplies, contacted vendors to service equipment
• Entered invoices into QuickBooks and cut checks for all vendors and sales reps of Apple Park (Subsidiary)

Real Estate Investment Trust, Jenkintown, PA     

January 2007-May 2009  

Accounts Payable Specialist

• Processed and paid invoices from vendors using the JD Edwards system, provided customer service over the phone and through email, reviewed vendor statements, researched outstanding invoices, scanned invoices using the Stellant scanning system
• Coordinated special processing and payment of Quick Pay vendor invoices

Business to Business Service Company, Lansdale, PA

April 2000- December 2006

Senior Accounts Receivable Analyst

• Edited and applied batch work to customer’s accounts which are then deposited into the bank lockbox, researched CD’s and reports to identify the customer’s accounts, contacted distributors, banks and customers to ensure accuracy of applications
• Fulfilled daily deadlines by running an encoder/endorsement machine for preparation of incoming cash for bank deposits
• Processed credit card transactions and trained new employees of our computer systems

TECHNICAL SKILLS   

Word, Excel, PowerPoint, Microsoft Outlook, AS400, People Soft (JD Edwards), Stellant, QuickBooks Enterprise, Progression, Lawson, Microstrategy, Verian, Winteam, Courier, Service Desk & PNC Banking Software