Executive Assistant

New York, NY

A boutique NYC Hedge fund is seeking a highly-motivated Executive Assistant to support a group of team members, as well as assist with office manager responsibilities. The ideal candidate will thrive in a fast paced, high pressure environment and possess the ability to follow-through on tasks. This is a great opportunity for the right candidate to join a growing firm and grow their responsibilities over time.

 

Responsibilities

  • Provide executive assistant support to a Founder and Executive Team
  • Manage complex business calendars
  • Arrange all aspects of travel
  • Meet and greet high profile clients and guests
  • Draft correspondence to prospects and clients as needed
  • Ad hoc projects
  • Provide phone coverage when needed and take detailed messages
  • Assist with firm wide event planning
  • Manage vendor and service provider relationships
  • Support budget and bookkeeping procedures, including processing vendor invoices
  • Assist with new hire onboarding/off boarding procedures, including work space set up
  • Assist with implementation of projects/initiatives that impact the assistant population, and/or the firm
  • Research vendors and provide comparative outline of products/services
  • Order and maintain pantry and office supplies
  • Maintain office facilities and serve as the point of contact for building services
  • Assist with office moves including; facilitating movers, office set up, placing furniture and equipment orders and working with contractors

 

Qualifications

  • 8-+ years’ experience preferably from the finance industry
  • Bachelor’s Degree Required
  • Excellent communication and interpersonal skills
  • Advanced computer skills (Outlook, Excel, PowerPoint, Word, QB)

 

Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

Date Posted 11/14/2017
Salary $120,000 + Bonus






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