Administrative Assistant

Boston, MA

Well-known law firm in the Boston area to help find an Administrative Assistant to help support a Senior Manager.



  • Calendar management including one-on-one meetings, committee and team meetings, and provider site visits.
  • Partner with internal and external assistants/stakeholders to plan meetings, site visits, and conference calls
  • Create meeting agendas and log minutes
  • Oversee conference call reservations
  • Monitor completion of tasks assigned in meetings; document progress on simultaneous projects
  • Maintain inventory, assemble and distribute materials
  • Maintain procedures that support operations and/or fiscal policies including expense reporting check requests, purchase orders, etc.
  • Facilitate mail merges, and other communications
  • Coordinate department functions and meeting logistics as assigned
  • Provide administrative support for strategic initiatives
  • Manage travel, including arranging appropriate travel and hotel accommodations, agenda and necessary contacts, materials, and other necessary preparation.



  • Organized, self-managed, detail-oriented even under pressure/deadlines
  • Effective in balancing multiple priorities
  • Resourceful with superior problem-solving skills, including negotiating schedules with other assistants
  • Able to anticipate needs and proactively bring together people and resources to support the management team
  • Ability to listen, network, and interact professionally with a diverse group (executives, managers, and subject matter experts)
  • Strong collaborative work ethic and a customer service orientation
  • Takes initiative and is able to work with minimal direct supervision
  • Proactive interest in areas of professional development


Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

Date Posted 6/15/2017
Salary $55,000-$60,000

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